At the June meeting of Ubar Grotto the Monarch announced information on officers and elections for the next year. As every member is an important part of the Grotto, we wanted to ensure that this information was made available to all.
Per the by-laws of Ubar Grotto, the election of officers must take place at the stated meeting in November. Those elected must be installed within 45 days of the election. In this case, the installation will occur in December.
Ubar Grotto has nine elected officer positions and five appointed officer positions. The elected officers are the Monarch, Chief Justice, Master of Ceremonies, Venerable Prophet, Secretary, Treasurer, and three Trustees. Of these officers, the first four are considered “line officers,” meaning that they are expected to move up one station each year until they finish a term as Monarch. As an example, the current Chief Justice is expected to be elected Monarch the following year. While there is no guarantee of advancement made in the by-laws, it has been found that this system provides a stable core of leaders for the organization. Unless they specifically request to not to stand re-election, it is assumed that the Treasurer and Secretary will remain in their respective roles. There are total of three Trustees of the Grotto. A Trustee serves a three year term. Each year one of the positions is open for election. Additionally, the Monarch must appoint a Chaplain, Marshal, Captain of the Guard, Vizier, and Sentinel.
In November of 2012, the following positions have open slates for election: Venerable Prophet, Secretary, and Trustee. Any Prophet in good standing may offer himself as a candidate for any of these positions.
So, what does this mean for you? It means we’re looking for some Prophets to fill these roles for 2012. As this will be our first election of officers, we want to make sure it goes as smoothly as possible.
If you are interested in offering yourself as a candidate for any of these offices, you must be nominated by a member in good standing at our October meeting. He should prepare some remarks that include why you would be suitable to fill the position you are running for. There will be no “chosen” candidates to fill these rolls; these will be true elections. Once nominations are closed, the list of candidates will be published in the November notice and the election will happen at the November stated meeting.
If you are interested in serving as an appointed officer or on a committee, you can submit your name to George Hindson, Chief Justice, who will be arranging his officer corps for the upcoming year.
If you have any questions about this process, please drop us a line at firstname.lastname@example.org and we’ll be glad to help!